We are seeking a highly organized and dynamic individual to fill the position of a Part Time Office Manager. As the backbone of our office, you will play a pivotal role in ensuring smooth daily operations and maintaining a productive work environment. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a collaborative setting.

The job runs Monday through Friday and is a part-time position, 20-30 hours per week, with benefits such as a flexible schedule, professional development assistance, paid time off and standard paid holidays. 

Job Duties

• Oversees general office operations. 
• Act as a point of contact for employees regarding office-related concerns.
• Coordinate and schedule meetings, interviews, appointments and manage staff calendars.
• Assist in HR functions such as onboarding new employees, employee record-keeping, timekeeping, and benefits administration.
• Manages filing systems and office supplies, maintains IT infrastructure, and keeps inventory of orders.
• Oversees guest experience, sort mail, and answers direct phone calls.
• Plans all in-house or off-site activities of the organization.
• Coordinating and tracking progress on various projects within the office. 
• Organizing project files, Client files, and other important documents. 
• Supporting business development efforts, such as maintaining client databases and tracking leads.
• Help with basic social media tasks such as posting updates, responding to messages or comments, and monitoring social media channels for any relevant mentions or inquiries, and sharing updates about the organization’s activities, events, or achievements.
• Assisting in the preparation and organization of project documentation, including proposals, contracts, invoices, meeting minutes, and design presentations.
• Identifying opportunities for process improvement within the office.

Requirements:

• Proactive attitude 
• Strong communication and collaboration skills 
• Ability to manage multiple tasks 
• Proficient organizational and multitasking abilities
• Relevant work experience in office management or related roles is always a plus.

Application Process:

If you are passionate about office organization and eager to contribute to meaningful projects, we invite you to apply. Please submit your resume, and a cover letter detailing your interest and relevant experience

If you don’t see a position that aligns with your skills or career goals, we’d still love to hear from you! We’re always interested in meeting passionate professionals who want to make an impact. Drop us a note, share your experience and interests, and let’s explore how you might fit into our team.